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Temporary Event Refrigeration Rentals

Polar Leasing Company provides event refrigeration needs for large events with a fleet that can handle the most expansive of cold storage needs. From dream weddings and clan reunions to the Olympics and the Super Bowl, Polar Leasing is North America’s clear choice for temporary event refrigeration.

Presentation is everything

Your reputation depends on the quality of your perishables, and the best way to impress your guests is by using portable walk-in coolers for events to preserve your foods, beverages, and other perishables so you can serve them at the peak of freshness. With an event cooler or freezer rental from Polar Leasing, you get reliable performance that you can count on to keep your guests safe and satisfied while complying with health and safety standards.

Our portable walk-in coolers for events provide a professional appearance with a clean white exterior and operate quietly with an electrical connection instead of loud diesel generators that produce toxic fumes and attract negative attention.

Polar Leasing temporary cooler solutions:

 

  • Exceed health department & OSHA standards
  • Can be placed on almost any surface
  • Impress with professional appearance
  • Operate quietly & efficiently
  • Feature bright interior lighting
  • Have an interior release handle for safety

Polar Leasing event refrigeration rental options

Event Cooler Rental Units

Our ultra-efficient walk in coolers keep perishables safe at temperatures from 35°F (2°C) to -10°F (-23°C).

Reserve your cooler

Catering Freezer Rentals

Preset at 0°F/-18°C or -10°F/-23°C, our freezers consume minimal energy while providing peak performance.

Reserve your fridge

Everything in arm’s reach

Organization and convenience are key to keeping your event running smoothly, and having a spacious event cooler or freezer rental on hand helps set you up for success. The expansive interiors of our event refrigeration units give you plenty of room to organize your food, beverages, florals, or other items that require preservation using shelves, racks, or whatever system makes the most sense for your event. Even larger items — such as wedding cakes — can easily fit into the sizeable space.

Unlike paneled units, Polar Leasing’s portable walk-in coolers for events are well lit and bright inside, making it easier to find what you’re looking for. These ground-level units also keep your perishables easily accessible, reducing delays in service and eliminating the fall risk and hassle associated with elevated trailers.

Rain or shine event cooler and freezer rentals

Event planning involves coordinating moving parts, and challenges such as space constraints, varied terrain, and weather can add to the stress. An event cooler or freezer rental takes the logistics of event refrigeration placement, setup, maintenance, and removal off of your hands, so you can concentrate on serving your guests.

Polar Leasing walk ins can be placed on a variety of surfaces — including uneven ground. And our attractive, high-efficiency units are designed to stand up to harsh weather, keeping your perishables at optimum temperatures regardless of outside conditions.

The Polar Leasing Advantage

Simple installation

Preassembled units are landed by professionals and are ready to go with just
a simple electrical connection.

Easy access

Placed at ground level, Polar Leasing coolers and freezers provide safe and
convenient access to perishables.

Large-scale capabilities

Our sizable fleet’s strategic distribution points streamline delivery & set-up
for high-capacity events.

Clean and bright interiors

It’s safe and easy to work in the bright interior, with its seamless and hygienic fiberglass surfaces.

Sanitary rentals

An antimicrobial gel coating inhibits the growth of microorganisms inside of our NSF-approved units.

Energy efficiency

Polyisocyanurate rigid board insulation avoids “hot spots” to keep interiors cooler using less energy.

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Frequently Asked Questions

How far in advance do I need to book a temporary refrigeration rental for a large-scale event?
Lead times vary based on event size, unit availability, and distance from the nearest depot, but booking as early as possible is recommended for large-scale events with high unit counts or specific size requirements. In many areas, Polar King can deliver within a few days of the reservation, and in urgent situations, same-day or next-day delivery may be available. For major productions with complex logistics, coordinating delivery timing and site placement several weeks in advance will give you the most flexibility on unit selection and scheduling.
How many portable refrigeration units does a large event typically need, and how is that calculated based on guest count or menu volume?
The number of units required depends on total refrigerated volume needed, which is influenced by guest count, menu complexity, service windows, and the number of separate storage zones required for different product types. A common planning approach is to build in a 15 to 20 percent buffer beyond projected peak demand to account for weather delays, supply changes, or last-minute increases in guest count. Events with diverse menus or premium offerings often require additional staging space and separate temperature zones beyond what a simple per-head calculation would suggest.
What cold storage options are available for productions that require both refrigerated and frozen storage on the same site?
Polar King offers both walk in cooler and walk in freezer rentals that can be placed side by side on the same site, allowing event teams to maintain separate temperature zones for refrigerated and frozen products. Cooler units operate between 35 degrees Fahrenheit and -10 degrees Fahrenheit, while dedicated freezer units are pre-set at 0 degrees Fahrenheit or -10 degrees Fahrenheit. Multiple units can be combined in whatever configuration best fits the available footprint and workflow requirements of the event.
How do temporary freezer rentals differ from using refrigerated trucks or shipping containers for large events that require refrigeration?
Polar King temporary freezer rentals are ground-level, electric-powered units that require only a standard electrical connection to operate, with no diesel fuel, generator noise, or exhaust fumes. Refrigerated trucks and reefer trailers are elevated several feet off the ground, requiring ramp access that slows service and creates a fall risk for staff working under high-volume conditions. Refrigerated shipping containers must be placed by crane, are difficult to work in due to outward-opening cargo doors, and run diesel-powered refrigeration systems that are too loud for most event environments.
Can cold storage solutions be placed in locations without a permanent electrical hookup or on surfaces that are not level?
Polar King walk in cooler and freezer rentals are designed to be placed on grass, gravel, and other outdoor surfaces, but units must be positioned on a level surface to operate properly. Each unit requires a standard electrical connection, so access to power at or near the placement site is necessary. Generator use is possible for some units, but it is important to consult with a Polar King expert before pursuing this option. The DT8x20 unit requires a 12KW generator, and the DT810 unit requires an 8,500W generator.
How do Polar King walk in rentals meet the health code and food safety requirements that large event venues and permitting authorities typically require?
Polar King walk in cooler and freezer rentals are NSF-approved for food service use, which is a standard requirement for temporary food service operations at permitted events. Units feature seamless fiberglass interiors with an antimicrobial gel coat that inhibits the growth of microorganisms and is easy to clean between service windows. Reliable temperature control across the full rental period supports HACCP compliance and the food safety documentation requirements that health authorities and venue operators typically require for large-scale food service events.
What rental terms and pricing structures are available for Polar King walk in rentals used at multi-day or multi-week productions?
Polar King offers rental terms starting at one week, which covers most single-event and multi-day production needs. For longer productions, extended rental terms are available ranging from monthly agreements to multi-year contracts, with pricing structured around unit size, rental duration, and delivery location. Because the scalable rental model allows operators to add or reduce unit count based on actual demand, pricing can be adjusted over the course of a longer production rather than committing to a fixed capacity upfront.